Design And Implementation Of Document Management System Of Digital Academy Of Sciences

Document management means that the creation, disposal and management of the official document. That is, in a complete cycle of the official document transformed from the formation, running, handling, transfer, storage to be an archive or to be destroyed, the action or procession to make the official document perfect and efficacy in a specific method and principle to create, process, store and manage on the official document. More and more OA(Office Automation) system contains the official document management module. With the rapid development of the computer network technology, it is an urgent need for the current management work of the enterprise and public institution to set up the official document management system. Shandong academy of sciences, as a scientific research institution based on new and high technology research and development, following the policy of office automation, puts forward the development of digital academy of sciences system, which was made for Shandong academy of sciences. The purpose is to realize the official document management standardization, normalization and automation, to improve the management level of official documents, to further improve the office efficiency of the different units and the coordination work between each unit.First of all,this paper discusses the development background,the reseach status at home and abroad and the main promblem of this system.The detailed description of the demand analysis is based on the use case diagram and the use case discription.The summary design of the system is based on the demand analysis of the system.According to the users’requirments and the characteristics of the system,this paper designs the functional architecture and the technical architecture of this system.The functional architecture divided the system into three parts according to the function,the personal office,the management of organization and the management of document.The technical architecture of this system is to consider completion of a matter of the expandability, the maintainability and the function,uses.NET as development platform,designs and analyses the function of each layer.Still further,we should make a detailed design of the system,the detailed design contains the detailed design of the database and the system’s use case.The database design is to build the E-R model according to the analysis of the system,is to design data sheet according to the E-R model.The detailed design of the use case is to design the function of the corresponding modules according to the use case model of the demand analysis.The last is the realization of the system.The paper,firstly introduces how to realize the list of the system’s interface,secondly introduces the accomplish method of the work flows’start,at last introduces a method for allocating the workflow task.According to the thinking of object-oriented software engineering, as well as customers’ requirements, the needs of the various parts of the module is analyzed with UML, and designed according to B/S architecture. Then use the framework of ASP.NET, workflow technology and SQL Server2005database to realize the system’s service.Practical installation and application have shown that this official document management subsystem, with it’s user-friendly interface and simple operations, can significantly raise the level of automation and the work efficiency of offices, and is a scientific and applicable document management system.