Based On EzFLOW Manufacture Enterprise Collaborative Office System Design

With the continuous development of enterprise informationization, the internal information level is highly and deeply demanded by enterprises. Shanghai Wanbang Group Co., Ltd. is a typical representative of the manufacturing industry. A large number of management methods are required to be specified and strengthened in its management process. All kinds of business are quickly changed, the approval process is rather complex, which affect many rules and administrative processes to be executed. The general collaborative office system is difficult to respond to the change process and its complexity. Especially for Wanbang Group Company, a manufacturing group controlled enterprise, its subsidiaries and personnel are scatter around the country, centralized management cannot be archived and some of the cross-regional work cannot be completed. How to improve the work efficiency, collaborate the personnel and unify management methods become the urgent problems among Wanbang Group Company.Firstly, the present conditions and problems of Wanbang Group Company information construction are analyzed, to clear up the necessary of collaborative office system based on workflow engine to strengthen the enterprise internal management and information sharing. Then, the collaborative office system’s main functions of information submit, asset purchase and documents exchange are discussed. The key processes of users’knowledge distribution and fixed assets purchase requests are analyzed. After that, the collaborative office system’s architecture design is analyzed, and using the method of modular design for information management, asset management and documents management, etc. are designed in detail. The subsystems of information management, asset management and document management based on ezFLOW workflow engine for the core contents of process design, process flow and process monitoring are particularly discussed. The characteristics of this system are compared with other collaborative office system. Finally, the system scalability and its investment benefits are evaluated.