Export Agent Of Foreign Trade Enterprises Business Process Management System Design And Implementation

Ningbo Radio&TV University was approved by the State Education Committee to be anindependent comprehensive university. Besides, there are also10sub-universities at county levelsuch as Yinzhou, Yuyao, Cixi, Ninghai, Xiangshan, Fenghua, Zhenhai, Beilun, and Jiangbei. In thisway, the teaching network covers the whole territory of Ningbo. All kinds of official documents areoften sent, first through computer typesetting and printing, and then by mail or other ways oftransmission. The disadvantage of this method is slow in speed and poor in secrecy, and it’s also easyto get damaged and lost. Along with the technology development and the wide applications of thecomputer network, it is urgent for the university to develop an electronic document-processingsystem to improve work efficiency.The electronic document system of the university, which uses the advanced electronicinformation technology and up-to-date office equipment in the composition of the man-machineinformation processing system, can help people in charge make some auxiliary management withofficial documents including the draft, production, distribution, receiving and other office activities.So it can replace traditional paper document transmission mode with electronic digital documenttransmission mode. The available computer typesetting can make electronic document files thatcontain red headline and electronic official seal. By using a series of encryption and decryption,electronic official documents are passed to the receiving party, making the receiving party receivethe document files whose content and the page layout are the same as the sending party’s. Theofficial documents can be printed out by printer including red headline and seal.The web-based electronic document system should be elaborated in analyses to the systemneeds, the system design, the implementation, and the test.1. The requirement analysis of the document system includes analyses to the requirements ofthe overall system, the requirements of the different personnel requirements, the requirements of thesystem functionality, the requirements of the performance as well as the requirements of thedatabase.2. The design of the electronic document system should be elaborated in the system moduledesign, the major module-processing design, the database-system design, and the security-systemdesign.3. The electronic document system should be implemented mainly from the system kernel, thesystem utilities, the data access layer, the user and permissions management, the system life-cyclemanagement, the electronic seal and signature management systems, the document markup languagemanagement and other related aspects of design.4. The system should be tested in its function, its capability and its compatibility. The implementation of the electronic document system enables the electronic officialdocuments to be transmitted and managed safely, quickly and conveniently among the differentdepartments and sections in the university campus as well as between the university and itssub-universities, thus helping the improvement of the work efficiency and the reduction of therunning expenses.