Study On The System Construction Of Social Archives Resources In The Process Of Modernization

In the process of modernization, many organizations and even individuals begin to spontaneously create and use files to meet the needs of management and providing services to citizens. As variety of new archival resources come into being and enjoy a quick development, such as credit records, health records, virtue files, personalized family files, juvenile visual files, students’psychological files and intermediary files. It’s of great significance to carry out theoretical definition and systematic combing to put forward with normative instructions.These new archival resources inherited attributes of traditional archives. But it also differs from the traditional ones in nature, ownership, effectiveness, relationship with the archival institutions, citizens’participation and social concerns, conservation and utilization.Through the comparison with the national archives resources and the analysis, the author defines these new archives resources as social archival resources, which means it’s the composed, owned and managed by social organizations, families or individual citizens, it’s different from national archives resources and tends to provide personalized archives services to the individual citizen. Its characteristics are service, openness and social nature.Based on the definition of social archives resources, the author builds the social archives resources’ system from the resource system, structural system and service system.Those which meet the definition of social archives resources can be incorporated to the resource system of social archives resources. In other words, using individual citizen as a unit, the resource system of social archives resources is a collection of files based on personalized services for individual citizens. This system is dynamic and in development. And it increases or decreases with the rise and fall of all kinds of new files. But the overall trend is expansion. The formation and management of those files which reflect process and results of the social organizations’social practice and provide services for individual citizens’ survival and development is the root of resource system of social archives resources.The structural system of social archives resources can be built from three basic dimensions which are individual citizens, archives resources and archives creation mechanisms. And individual citizens are the origin. Archives resources are the end. Archives creation mechanisms are the midline. It ultimately forms a cross-network structure with individual citizens as the node linking archives resources and archives creation mechanisms.It is different from the tree structure of the national archives resources which uses the archives as the node.Based on the resources system and the structural system of social archives resources, drawing on international management experience, with reference to the United States and Singapore model, combined with China’s actual situation, I envisaged to build a service system of social archives resources which is supported by computer technology, taking network as a management tool, using the integration and sharing of social archives resources as the main method,disciplined by national archives administration and provided service. By means of the electronic advantages of social archives resources, use of the database technology, the cloud computing technology and the new medium technology, to build a service system of social archives resource which takes individual citizens as a data source and provides services to the citizens, archives creation mechanisms and other organizations. With a citizen all the related social archives resources are integrated in the citizen’s name. In the same cloud database integrate all social archival resources and provide the retrieved. Create an ideal sharing portal and platform of information resources and provide multiple pathways to access to the deep-seated, one-stop service. While different permission settings will distinguish the contents between citizens, archives creation mechanisms and the public sector. In the process, the national archives administration can take on the role of makers of regulations and standards, web site builders, provider of backups and services, developer or buyer of cloud computing technology.Building the service system of social archives resources is the need of archives information construction, also is the need of the development and innovation of the archival work, more is the need to transition to the social model of "the public interest maximization".