Design And Implementation Of Office Automation System Of Shanxi Coal Group

"Shanxi coal group office automation system" referred to as the office automation system,the English referred to as OA system. In this system, adhering to the "office automation"concept, as the "main" document management, announcement, notification, publicity for the"auxiliary", the formation of cooperative multiple people, multiple departments, multipleorganizational coordination office, greatly improve the tissue response speed, make theenterprise resources fully fused, renewal, a new image always full of vigor to meet changingexternal environment.Since our group since2003to promote the construction of informatization office, theoffice automation system is one of the most important part. Office automation is the use ofInternet technology, communication technology and workflow technology, the use of moderncomputer equipment, collecting a lot of information and sorting, analysis, mining, finallycarries on the intelligent processing, the convenient group internal staff after storage querystatistics, the sharing of resources, greatly enhance the collaboration ability, improveadministrative efficiency, and to provide decision-making basis for modernization,informatization management group company, this way has greatly changed the traditional andinefficient manual office. The use of office automation system, not only improved my groupcompany office environment, but also greatly improve office efficiency, standardize the officeprocesses and links in examination and approval, reduce office cost, saves the resources of theenterprise. The query, statistics and filing is no longer a heavy repetition of the regular courseof official duties, operation, but a simple one click of the mouse, the rapid and efficient.Office automation to improve my group company, the level of information management, use,development of modernization construction group also cannot do without the officeautomation and therefore, enterprises to improve the level of modern management, andvigorously the development of office automation is an important means by which the.The system adopts the server cluster deployment mode, using the Lotus Domino systemarchitecture, Designor development platform for Lotus Domino, the background using thedocument database, the front desk was developed based on B/S architecture, the user onlyneed through the Internet Explorer (IE) version6and above the landing system access. The function module of the system is divided into part of document management,administrative office, general affairs, personal office, system management of five core. Thedocument management including in management and document management, administrativeoffice including conferences and bulletin, comprehensive services including projectmanagement, personal office including passwords and modify personal information,management system including the user organizations and departments, in addition, due to theactual work needs, integrated interface application of electronic signature system of the thirdparty, enhance the system of the security document confidentiality and non repudiation.I Group trial operation of0A system, and truly paperless office, only office funds a,every year is expected to save the management cost nearly one million yuan. Dailytransactions on parallel documents, official documents through to send, it not only improvesthe speed of transmission, but also save the copy paper. Before changing the way to documentthe form of archive, all electronic archive on the Internet, to save money, improve the usingefficiency, convenient staff query. In the past, in order to improve the efficiency of contractreview, often a contract also copy a dozen, some contracts reached nearly100pages, resultingin a tremendous waste, the implementation of the system, you can upload a network versionof the contract, to achieve efficient transfer of examination and approval, improve officeefficiency, reducing the cost of office to achieve a win-win situation[12].