Design And Implementation Of Document Work And Archives Management System

The research topic of this thesis is the paperwork and archives work, and in thecurrent research on its theory and business area has been relatively come mature, thereare a lot of relevant management software,these theoretical research and managementsoftware could realize the function of researching and input information of paperworkand archives work.By the research, the author find that there are some defects of managementsoftwares on these application, it can not meet the needs of the current paperwork andarchives work. Mainly reflected in:The first, these two business systems can not beindependent completely, and it can not put the paperwork and archival work into awhole system, in order to maintain the business continuity and improve the utilizationof information effectually;and The second, it can not achieve the process and thestandardization of the business management;and the Third, these systems has not thecharacteristic of intelligent and humane.Design and archive this system by discussion and investigation the current researchstatus and business needs.The system is divided into two parts of Intranet and Internet,the intranet part is integrated into the main management system of the unit, it based onC/S design pattern, and the development tool is DELPHI6.0, and the database isORACE10g, while the database server is Linux operating system, It can realizedispatching register, receiving registration, petitioning registration, file descriptionregistration, case description registration,file correction registration, file modifyregistration, file borrow registration, File annual and registration, message management,borrower management, file state management, data dictionary management,comprehensive statistics and inquiry,help documents etc; meanwhile the Interne part isembedded into the website of the unit, it based on the B/S design pattern, and thedevelopment language is PHP, HTML and JAVASCRIPT, and the database isORACE10g, and the publishing tool is APACHE, and the database server and the serveris the Linux operating system.It can achieve file online booking, reservation service forfile query and query functions.The two parts have independent database, and the firewall isolates the inner and outer net, and uses DBLINK and advanced replicationtechnology of the ORACLE database exchanging data. In order to guarantee thenetwork security, the two database servers only opened ORACLE data ports to echoother (the default port is1521, but can be customized). At business realization level,the system adopts the combined design of business process and function module, andfor the approval and multiple departments with operation business, uses process form,and for the setting business, uses design of module form. At the same time, in order torealization the management and humanization of the system, it developed a mobilephone messages reminding business function, to remind the staff who has borrowed thefile out of tile and who has businesses that not deal with.Above all, The thesis willdesign and implement a set of paperwork and archives work information system whichincludes the characteristics of integrity, normative, convenience and safety.Theintegration of paperwork and archives work and perfect function realize the integrity ofthe system; process and multi-level approval business model, and the design andmanagement of data dictionary let system specification come true;automatic successionof existing information, and application of the function that remind by mobile phonemessages,and application of external business functions,they make the systemconvenient, and they are also a creative point of the system; The application of firewall,and using of the management server port and the data exchange technology realize thesystem security. The design and implementation of this system make the unitinformational construction in the paperwork and archival work completed, and it is animportant part to the construction of integrated information units.