Design And Development On Collaborative Work Systems

Office automation (Office Automation OA) is the mid-1970s in developedcountries rapidly developed an integrated technology, China from the1980s,especially in the1990s, the rapid development of office automation. Today’s society,whether it is business or government agency, there will be a lot of copy processing,complex work processes need to arrange, decision makers need to make importantdecisions based on the chaotic information. Has a set of intelligent, informationtechnology office systems, office staff, and business decision-makers improve theworking efficiency is obvious. Ten million times in the network connection, officeautomation makes the difference between the different geographical units or divisionsbetween the coordination office has become possible. Today, within the enterprisesand government agencies have a lot of copy processing, the staff need to arrange forcomplex workflows, and units within the decision-makers often make decisions basedon complex information. Then have a set of relatively efficient, practical, real-timeoffice management system, whether it is for ordinary staff or leadership, are crucial.We can be as office automation is an evolving process of improvement. The previouspeople to office more than pen and paper, is also a traditional form of office, aroundthe world continued for thousands of years. However, this office is extremely clumsy,not only inefficient, error-prone, but resources are still a huge waste; With thedevelopment and popularization of computer technology, computer technology topeople’s daily lives to bring the great convenient, so people trying to use the computertechnology innovation form of office, the office information is stored inside thecomputer to achieve the office more efficient, paperless. However, this office in theform is only suitable for small enterprises. With the popularization of networktechnology, people began to study the online office automation system. The office hasbecome more and more relaxed, and remote office.The significance of collaborative work systems, including:(1) office efficiencyOffice automation system revolutionized the mode of the office of the enterprisesand institutions. Take full advantage of the relatively very mature computertechnology and Internet technology, to achieve real-time and paperless office systems,but also greatly improves the working efficiency, the staff freed from the heavy work.(2) File management automation Office automation systems, staff can be enterprises, government agencies andother internal documents sent to the server, and can set the file reading, administrativeprivileges. Users with appropriate permissions can handle their own files, and cansend files to the specified user mailbox. To achieve a paperless office, but also toprevent the file is missing.(3) Standardization of work processesThe system according to the specification process design of the user units, andhas good stability and robustness. Staff can follow the system prompts to complete thebusiness, so you can effectively regulate the staff workflow and orderly work in fullaccordance with the provisions of the steps.(4) Reduce office overheadSystem will be able to provide document management, internal mail, bulletinboard services, transmission of information between the internal staff can be greatlysimplified, to transfer files between the staff no longer need to print it out, so that youcan greatly reduce paper usage, reduce economic costs, but also conducive toenvironmental protection.(5) Resources and information sharingThe system provides e-mail, BBS, bulletin board services, and informationsharing between employees through multiple channels, communication, convenientand efficient resource and information sharing.(6) Collaborative work environmentOffice automation system to support more than one person office, to play thepower of group work, and allow enterprises to more dynamic.(7) Facilitate knowledge management and network trainingOffice automation systems can also play an important role in network training, toimprove the level of business people by posting the relevant business knowledge,upload business video, enabling staff anytime, anywhere to learn the businessknowledge.(8) Decision SupportOffice systems is a major advantage lies in the processing, integration ofinformation fast, efficient. So that it can analyze large amounts of historical data,provide decision support for the leadership. The leader can quickly grasp the enterprise or part of the operations. Provides a powerful tool to improve the onlinemanagement level of the unit.The work done in this article are summarized as follows:The first chapter is the introduction part of the article, described the researchbackground and significance of the office automation system.The second chapter is the analytical description of the needs of the subject.Company’s specific need, analyze the feasibility of the project, and summarizes thesystem’s functional requirements.The third chapter discusses the overall design of the system, which includes theoverall system planning, system functional modules, system design principles andinterface design principles.The fourth chapter gives a detailed design, including system function modules,database design and system security assurance measures.The fifth chapter shows the system to achieve the effect.Chapter VI gives a summary and prospects for the future direction of the classsystem.