The Design And Implementation Of University Administrative Office Automation System

OAS (Office Automation System) represents the modernized management of colleges and universities and works as an important means to improve the efficiency of the management.The traditional office systems manage documentation by using a large quantity of manpower and papers. Paper-based documentation which results in great waste of papers, occupies big space, requires careful preservation, and is inconvenient to search documents. Social development has further accelerated the paces of the Information Age. As a result, the information process technologies are introduced into daily office work, and bring the automation of the daily offices to a higher level. Colleges and universities are education bases to spread knowledge, so the informatization of education management has to meet higher requirements.The realization of OAS in the college and universities can create the links between modernized work and computer networks to effectively solve the problems of complication and retard in the handling of office work in colleges and universities, which frees the office personnel from complicate and trivial work and enables them to concentrate on the development of colleges and universities and the improvement of management.Combining personal experiences of university administration and application software development, the author of this article analyzes the administration office system of Ningbo Dahongying University, concludes its targets, requirements and confronted difficulties of the administration management modes, and designs the automation system for the administration management. Built as a comprehensive administration office management system, it integrates sub-systems for multiple tasks, which include personal office work, scheduled plan, information announcing, task management, document approval and publish, official document dispatch, meeting management, comprehensive administration, system management, etc.In accordance with related principles in software engineering, this article illustrates different phases of building the administration OAS, which include requirements collection and analysis, general designs, detail designs, software realization, etc. The function interfaces are given in the later chapters of this article, which are all tested well. In the conclusion, this article shows opinions on the development direction of OAS and deficiencies of completed systems, and determines the improvements to make in the future...