The Original Nature Of The Electronic Documents And Electronic Files, Authenticity Protection System

"original" is the basic attribute of archives. Proof of history and the legal effect of archives are based on this attribute. So determining the original of archives is the very important work. To paper records, the original is unity of content and form. But electronic records are variable either in content or in form. The feature of electronic records is easy to lead lacking the authentic of information content. This paper tries to build the original and reality protective system of electronic records and archives. Through this protective system, electronic records and electronic archives can be maintained effectively as soon as they occur. They could be kept and got safely. Thus their effects of evidence could be ensured.This paper suggests that the protective system be divided into three levels from down to up. The first level is about electronic records' running, the second level is about the management of the filing, and the third level is about the keeping and the utilizing of electronic archives. And effective measures should be applied to protect the original and the reality of electronic records and archives. In the first level, electronic records should be have a "life cycle table" when the records occur. The table will write down all about the electronic records during their life period. The content noted in the table will be the only basis on original and reality "testing of electronic records" .The major task of the second levels is to build the tight filing rules, moreover, combined the "life cycle table" ,to build the test system to assure the original and the reality of the information during filing; The assignment of the third level is to build testing and restoring measures of the original and the reality. By maintaining the media of electronic archives or building information file of electronic archives etc, electronic archives can maintain their available^ visuaK understandable during their deadline ; Meanwhile, to build the safe control of the system through the workers dispersed authorization and deterring skills, to formulate the standards of the protective system, such as the standard ofthe basic structure of united electronic records^ electronic archives .All of this is important to protect the original and the reality of electronic records and electronic archives.