Research And Application Of Document Management System In Higher Education

Document management system (abbreviation: DMS), or digital asset management system (abbreviation: DAM), is mainly used to manage our common documents, photos and other information.For college, document management is an important record for the process of management. In college, documents are generally in the form of electronic document, such as Microsoft's doc,.xls,.ppt, and .pdf, or plain text, .txt, etc. The contents maybe minutes, management document of educational affairs, management document of course, management document of result, examination management, project document, experience, etc. These documents may be the process of nature, may also be the official release of the documents form the company, may be only in the preparation stage, may also have been filed and could not be modified any more.Along of the advance of information process, document management is taken seriously by enterprises and institutions more and more. However, during the process of document management, enterprises and institutions often encounter the following question: massive storage of document, difficult to manage locate slow, inefficient release management disorder lack of security of document can't be efficiently shared hard to manage knowledge, etc. So that document management is becoming a hot research at home and abroad in this area.This paper aims to study the document management which is suited to Research institutes, college, enterprises and institutions. Using the advanced technology, such as .net, asp, SQL database, is to accelerate the process of document management in college, enterprises and institutions and help manage-department efficiently deal with the chaos of usual matter, with less manpower and manager of document can be easily to save, access, share the information about management affairs.I and the entire project development group doing research on institutes, universities and enterprises in the document management system, document management agencies carried out a detailed analysis, detailed in its business process analysis, to determine the user role, the document type, document folder type, document access, permissions and other roles. We analysis the needs of the system to obtain the system design, database design and build, each functional module design and implementation of data security and system management, system performance optimization solutions for the specific implementation process.The system is based on B / S architecture, and network programming using ASP prominent features, it has achieved the following basic functions:Document Management: According to the detailed display in tabular form the various departments of the existing document, the user can have permissions to new files, modify, delete, query, upload, download, review, archiving, etc.. And do its maintenance and operation.Folder Management: for personal, public, departments, sub-category folders, it can access to new folders, modify, delete, query, transfer and so on.Template management: for academic, examination and other kinds of new templates, it can modify, delete, upload, download, query, set the audit role and so on.File Lending: The list shows the users can borrow the file permissions, users can submit loan applications, those with special permission can audit. Those approved by the user can borrow the document, record loan information such as time and the file name.Notify management: prompt the user to notify. the user can search on school news and a notice of inspection. Those who have permission can modify and make new folder…etcUser management: the role of the system gives users and their roles and departments to add or deleteSystem Management: Users can have permissions to back up and set the systemMenu management: the menu list displayed in tabular form, and through the drop-down list to select the next higher level menu. Also it sets the role of the menu and the menu on the user permissionsDocument management features with the required confidentiality, data security is also a focus on the content of the system. Document management system does the corresponding treatment in database security, server security, password security, data transmission security .It can also be applied to the university administration document management system. Meanwhile, in order to improve retrieval speed, the system does a corresponding improvement in the database query optimization to improve query speed and achieve the standard response to demand.The system is based on the premise of the school management documents developed under which the system can be applied not only to various departments of the major schools but also be applied to businesses, government offices, hospitals, banks and any area that needs to manage the documentThe document management system has been put into use for about one year, in the past year by running the process, the college improved the management of work efficiency and accuracy and was well received by colleagues at home institutions. But also it exposed some weaknesses and deficiencies, to some extent affect the document management system service functions, such as a lack of class distribution, the distribution of classroom and computer room, teachers'personal information management functions. Approval of the document permissions set is not flexible enough, when the posts are adjusted or occurring more than one role, its authority to set such distribution is not easy .As the development and design staff, only through continuously improving our professional skills, strengthening management and innovative thinking and deepening the school's innovative concept, can we be able to adapt to today's era of information on the innovative talents of more requirements.