| Archives are the country's scientific and cultural institutions, is the permanent custody of the files of the base materials. Since the 18th century the French evolution to establish the world's first modern meaning of a public archives, the archives on the found in all civilized countries. Mongolia and China are friendly neighbors and have similar natural conditions and historical background, the two countries and the construction of the development of archives also have a high degree of comparability. Since the files between the two countries lack of communication between the community and exchange, so that advanced the work of the two sides may not be the wide dissemination of experience, problems are not likely to long-term correction and improvement, and then in a state of unconscious error astray, causing a serious waste of national resources, but also between the two countries is not conducive to the effective development of the cause of the file. Based on this background, the two countries to conduct in-depth comparative analysis of archives, each other, the two countries is conducive to promoting the cause of the continued progress of the file. First of all, in theory, can supply each other's needs, in order to provide a theoretical basis for practical work. The nature of archives, responsibilities, role and theoretical basis of a study to examine the similarities and differences between two files and reasonable theory, and theoretical guidance to the advanced practice of the two archives. Can make up for the lack of academic exchanges between the two countries regret archives and promote sound development of the theory. Secondly, you can learn from each other in practice, common progress and improve. Archives of Mongolia and China work in practice, there are some differences in the two archives management system, stock components, operations, management, regulatory environment and the provision of use to compare and analyze both their strengths and weaknesses contribute to the shared experience of advanced practice, the two sides of the sector is able to file for benchmarking performance in order to misunderstanding between the two sides as a warning, so as to promote business between the two countries the level of Archives rapidly.In this paper, based on archives in Mongolia and China in-depth investigation and understanding, in the understanding and use of documents and sources of life-cycle theory of the principles of basic theory of modern archives, based on the application of the literature research, field visits, surveys and comparative analysis research methods, such as through Mongolia and China on the archives management system, managers, regulatory environment and files to collect, collate and provide access to file operations, such as in-depth comparative analysis of both the similarities and differences between the comparative advantage derived with the lack of improvement for the future and provide a reference to improve and learn from.Mongolia and China have adopted a centralized file management system, which is different from the central to the country of Mongolia has only been in place where the only file administrative organs in charge of a unified national archives, local files are accepted institutions leading the National Archives of Mongolia and supervision, it is a single centralized file management system. China's central and local governments to set up a file classification management of administrative organs, the formation of a hierarchical file system of administrative organs, the cause of classification in charge of the national archives building, leadership at all levels of the corresponding file archives and other institutions, so that the whole cause of the national archives system in the unified leadership and management at different levels in an orderly manner under the principle of management. Are hierarchical, centralized file management system.To the staff, Mongolia has the small size of the archives shows that an imbalanced sex ratio, age structure and qualifications reasonably high. China Archives staff, age and sex structure are more reasonable, but the level of education be improved. Mongolia and China practice file workers to receive formal education, the proportion of files are small, the master of information technology and application has been the lack of capacity.To the laws and regulations, There is still a certain gap between Mongolia and China. Concrete embodiment as follows: First, a relatively small number. Mongolia is currently the only file dozen laws and regulations, and China has reached 1335. Second, the lower level. Laws and regulations in China has experienced file from the "Regulation" to "law" of the development of laws and regulations of Mongolia files stay in the "instructions", "rule" level. Third, the imperfect system. China's laws and regulations have created a file from the central and local governments and various sectors of the legal system, while the Mongolian laws and regulations of the file while it is messy and not systematic. Fourth, the electronic files (documents) The lack of attention. China has promulgated a number of electronic document management norms, and the Mongolian legislation in this regard is still in the blank.To files collection, Mongolia and China archives collection in the archives of the collection methods and the choice of file is the same. The difference is that China is responsible for the collection of archives of files before the formation of organs of the early guide to the collection and the scope of the files more widely, at the same time "at all levels of the National Archives collection of the scope of the file" for such work in accordance with specific regulations.To files organization, organizing archives in Mongolia is mainly reflected in the index, the Chinese collation of the contents of archives files are quite specific. Between the two countries must focus on the development of virtual technology in order to collate the information age to adapt to their own records management requirements, as well as electronic and paper files to provide better service basis. To Files using, the two archives in the service object is basically the same.Relatively speaking, China's archives more diverse services, services at lower costs. Use restrictions, the Chinese pay more attention to national security archives and social order-related document control files, and more attention to the Mongolian archives to protect private information. Finally, Mongolia and China through the archives to the business from the basic situation of in-depth comparative analysis of the work, come to the conclusion: On the whole, China's own archives and records management level of construction is higher than in Mongolia, but in the Archives of Mongolia some details (such as the quality manager) also has certain advantages.Take mutual learning, drawing on the principles of each other, the author put forward a development strategy for the two archives with a view to the development of the two files to help. Archives of Mongolia in which the development strategy: first, building strong management team; secondly, improving the regulatory environment as soon as possible; Third, to improve the efficiency of file management. Archives of the development strategy in China: first, efforts to foster the modernization of the archives to meet the needs of high-quality personnel management; Secondly, initiatives to enhance service awareness, step up publicity, the path of sustainable development; Third, do a good job in the file information processing, the development of the file resources; Fourth, improving means of file management information, the application of technical means to raise the level of information.Believing that through the two countries to further the exchange of files sector, will be able to promote a wide range of advanced experience of sharing files between the two countries so as to promote the cause of the rapid and stable development. |
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