| Personnel archives are the original records of individual's writings, sounds, pictures, videos and etc, which keep and represent the individual's life experience, virtues and gifts. They take shape in the personnel management, and are examined and recognized by the authorities. As the most important part of the national archives, they are the technical archives like the accounting archives and the Sci-tech archives.Since the foundation of PRC in 1949, the personnel archives have been playing a significant role in the personnel transfer, staff employment, officializing and grading, promotion of cadres and professional and technical positions, retirees, pension, medical insurance procedures.With the development of market economy and the deepening of the personnel system reform, personnel flows become increasingly frequent. The original personnel archives management system and methods are far more satisfactory to the demands. Many problems, such as ignorance of the personnel archives, the small number of poor-qualified personnel archives workers, monotonous carrier, outdated content with little truth, insufficient information, limited utility, and function too weak to meet the social demand, have seriously affected their realness and authority, and degraded their credibility and referent values. Even someone suggested that personnel archives should withdraw from the historical stage.In view of this situation, how to make the personnel archives so efficient and useful as to play their role? It will be a subject worthy of serious study. Therefore, the work of personnel archives has to be reformed. Based on the development of market economy and the process of the personnel system reform, we need to analyze the features of personnel archives and the particular needs of society, and make the reformation in a scientific way. This paper will put forward five approaches to reform the personnel archives. First is to cultivate the social awareness of personnel archives. And it is a key factor to have a strong leadership, which can be realized by obtaining aids from outside and making hard efforts within. Second is to improve the quality of personnel archives workers. Building a high-level team of workers is the basis of reform. Third is to make sure the realness of personnel archives. As the reliable guarantee of the reform, it excludes false material into the personnel files and checks the information of "age, length of service, the party standing and degree". Fourth is to reform the management system of personnel archives. As the only way of the reform, it includes reform of the management system of personnel archives, establishment of regional centers of personnel archives, implementation of personnel agency and reform of files-sorting methods, and implementation of entities finishing without binding. Fifth is to deepen the information source of personnel archives to realize the modern management. As the ultimate goal of the reform, it includes increasing the contents of personnel files, especially those with individual characteristics, performance and integrity, which is the prerequisite to achieve development and utilization of personnel archives, establishing information database of the personnel archives, full-text database, and information services network of personnel archives.On the basis of implementation of the above-mentioned measures, there will be one day when Personnel Archives Centre will be built into a local human resources information base, where the party and government can manage the talent in order to make it full play in the rational allocation of human resources.This paper has three innovative points. First, the analysis of the cause of the infidelity of the former personal archives; Second, I have designed a new type of personal archive case to fit the need of the personal archives which are unstapled. Third , the location of regional centers of personal archives . While , the above three innovations have not yet full-fledged and should go through the check and perfection in practice. |
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