The Analysis And Development Of The Office Automation System

With the rapid development of science and technology. Information technology continuesto infiltrate into our work and daily lives in many aspects. so we can live and work moreeffective and more convenient by saving a lot of manual labor, material resources, time andspace. The information technology has been greatly improved. In this situation, the officeautomation system came in to being.Office automation system is the combination of the original office flow and the moderninformation technology, it can make the work convenient, make the file automatic, makeinformation delivering actually and the distribute type transact integral. Speaking to officeautomation system generally and perfectly ,it should include the automation, informationprocessing of the office system of foundation and the office automation system of the decisionsupport .Nowadays at government section,institutions and companies ,which we are the mostfamiliar system to arrive and use is to the foundation of the office automation system , andthen it will turn toward the information processing and making policy support to turn to waitdiversified development in the future. Pass chapter 1 to the concept, meaning of officeautomation and transacting the development condition of the automation and the introductionof the trend, embody the development the important meaning of office automation.The second chapter in this paper briefly introduced the ASP from the concept,characteristics and features, which is the development language tools in this system. althoughit is not the mainstream development language, it has so many features such as a programsource code not to be leak, easy to edit and design, compatible with any ActiveX scriptinglanguage ordinary text to edit, and is also widely welcomed and used by people for its easyuse and maintain. This system attains to link order to make independently, the legal powerreturn one design standard and embody an electronical characteristics for transacting ;Amongthem, official document's managing system is the official document of this system to flow toturn core and include to accept the text management, material management of the textmanagement, hair and report an official document with importance etc. to flow to turn a moldpiece This system outstanding characteristics carries out vivid director and modification after the official document the trace reservation, with the inspector director it can look into officialdocument conveniently to flow to turn a circumstance, to super the official document thathasn't done knot remind to manage a personnel in time, for file management, announce insidethe personal business, hall, system management son mold originally all are carried on adetailed description inside the system, more meticulously and completely does a detaileddescription to basic function and frame of this system.The preliminary investigation and analysis in the development of the systems is of greatimportance .the third chapter described the significant of the development of officeautomation systems for the analysis of the system .First of all, note the main significance ofthe development of this system is due to meet the increasing volume of business and the needfor the information release, acquisition, editing, analysis and other tasks which can hardly relyon the manual way. The office automation system implements the automation of routine work,document archiving automation, information delivery .The real-time, distributed integrationof office to allow staff to work faster and easier, and its realization of document management,supervising inspector, file management function plays an important part in everyday office.System design is also an important stage in software development, the fourth chapter ofthe paper did the details for the automation system. this system is used in mainly B / Sstructure of web-based applications, This system also applies the method design of facing tothe object at the same time and make the organization of system more normally anreasonably.it can be logically divided into application layer, service layer, logic layer toachieve the relative antagonism between application and service system, making theapplication more portable and expanded. Database design work in the program is also animportant part. Field names In the table, table's primary key field, the relationship betweentables are what the designer should consider. The process design is the chapter describes themost, because the core of office automation system shall be process, a process perfectlyordered may directly affect their efficiency. The characteristic of the system is that it designedto route documents according to the procedures to complete freestyle routine office. Thedocument flow line is decided by the staff that operate the document and the procedurewon't formulate strict routine of each official document. Staff can send documents to anydivision and anyone within the purview. That means: the system is mainly People-oriented,process plays a supporting role,that makes the operation more convenient and flexible. Finallyby the several codes the document's flowing way is turned to do further annotation, and with acode embodiment more originally the system document flow turn to the establishment completely belonging to an open type, being free from any restriction to pass to establish pagesystem,then a manager can freely make to order official document flow to turn a direction.Office automation systems is primarily delivering the circulate form of information inweb via the Local area network. It is convenient, timely and openly,but it also brings a seriesof security problems. For example, Any virus attack, human theft, natural disasters would leadto the loss of important data and Severe cases can cause the system to complete paralysis,Therefore, the safety of office automation gets more and more attention. The chapter fivemade a total description about the safe problem of the system. The primary task of virusprevention efforts should make the operating system and application software system moreperfect in terms of security. The best way is to install the server system in the OA networkvirus prevention software, while staff in anti-virus software installed on your computer. Thusdocument transfer all aspects of the whole process has antivirus software testing and filtering,you can ensure the timely prevention and control network virus killing. For others, thereshould be reasonable and effective access to OA system authentication and access controlmechanisms, while recording a visit to each operation of the system log, the important data inthe database should be encrypted and meet an authentication measures need. This system hasexplicit authorization strategy to the customer of system,and ensure each customer can use thedata in his/her own legal power scope, then with a daily record document and a scar techniqueeach operation of this personnel's information of the system is recorded .The safe measure ofthe customer carries mainly to provides verification function including an identityattestation ,encrypt, and decrypt etc. Meanwhile, the inner web system should be separatedfrom the outer one to prevent the attacks of hackers. Data backup can be run as soon aspossible to restore the computer system which needs a comprehensive data and systeminformation. Good date backup program is needed to ensure that recovery can be in time afterthe event of virus, irresistible man-made disaster damage.The system has been running for many years in our department, in the course of itsoperation has been recognized by the staff, but there also reveals some problems which stillneed to constantly improve and enhance. Especially to improve from the program design,performance optimization .I believes that the office automation system will get more room todevelop in the ever-changing situation of the information technology.