Post Office Automation On The Basis Of Workflow Development And Research

With the rapid development of computer's network technique, socialrhythm is quickening continuously and social information is expanding rapidly.Every unit needs a set of highly automatic office system urgently forinformation collecting, information arranging and information sharing.Although many products and office automation systems, but all thespecific circumstances of different enterprises, which use different enterpriseoffice automation software to achieve both functional and in use purposes arecompletely different. M Post by their information base was weak, computersoftware and hardware configuration poor, but also the quality of staff uneven,and its economic strength is not strong enough, and thus can not be like thegovernment or large companies, large enterprises, a substantial investment inbuilding information systems. Post design suitable for the branch officeautomation system must consider these issues, we must low-cost, enterprisescan assume, but also simple to operate, easy to maintain if the system can beapplied in the postal branch.Lotus Domino/Notes is an advanced single structure database files ande-mail systems, providing workflow automation and standards Web service,applications and development environment, is the achievement ofenterprise-class information integration and knowledge management platformideal. Make full use of the platform edge in the development of the basis of the"office automation system""office automation system" includes five subsystems :1 Kumon circulation subsystemsSome management, records management2 AffairConference management, leadership activities, Corporate Affairs undermanagement sector management, logistics management3 Public informationHighlights include current affairs, electronic notices, policies andregulations, public forum.4 Personal ServicesWorking calendar to the task assigned, on the establishment of e-mail,personal information5 Systems ManagementUser management, system installation, data maintenance, system logThese subsystems throughout their operational units, a working group orindividual staff within the context of the entire office systems and processes,such as terms of office, this is a "whole" and constitutes a "unified" system.Office automation system design using Lotus Notes, the Notes requires the useof various elements of the design, it differs from conventional programminglanguages in procedures, but also from the general relationship type databases.Notes database in use to organize and store data and design elements.Schedule ... is in the database entry and access to information framework. Mostare used for different types of database information schedule .... Can schedule ...imagine for applications screen layout.Design schedule ..., the need to identify in the use of the schedule ... thefiles should include the establishment of the types of information. Show howthis information with customers. Schedule ... which could include marking textfiles on these texts for the segment, the data storage domain, and schedule ...artistic and user-friendly nature graphics.Each domain is the schedule ... including specific types of information :statistics, text, RFT version, date and time, graphics and multimedia objects,known as the multi-choice key scheduling, and special-purpose visitcompetence control domain. Type of a file is opened and read the entry point,each database must include more than one type. According to the representativeof each type of selection of a database file filtering conditions.Pathfinder for users to locate files or in a database on the implementationof the operation, provided a graphic manner, the user need not know the menuor open the EOC Executive orders can operate. Files in the database used tostore information. File a similar Internet pages, or a relationship-based databaserecords. Corresponding schedule ... is a group of data. Applications ofautomatic functions can accelerate duplicate tasks, workflow processing,updating information, the completion of the calculation, operational proceduresand inspection deficiencies. Automatic function can be roughly divided into twocategories : users activate automatic event-driven functions and automaticfunctions. Users activate the automatic functions to users with a frequent use oruse of complex tasks quickly;Automatic event-driven functions in a projectedtime (for example, when the planned mission to go on a long journey, whenusers open a new file or database) in the fulfilment of its mandate. Automaticevent-driven functions for error checks, mailing, updating or other proceduresbegin, and so on, can also be used to implement user manual activation work.Notes in the design database, file access control, basically through theschedule ... and the establishment of the author where readers domain toachieve. Stewart is the author Shan Zhi Yu, preservation may modify this file tothe user name (only one), the reader is a multi-domain Zhiyu, preservation canread the files of various users, the schedule ... if no author domain is anyone canread and modify this file, the author jurisdiction if to the air, no one can change;If no readers in schedule ... where any person can read the files. If readerswhere to empty, no one can read the files (including the title).This paper first analysed the limitations of the existing songyuan postoffice automation system, discussed workflow technique's characteristic,studied profoundly its applying in office automation, proposed a system modelof office automation based on workflow technique. On the basis of analyzingand comparing traditional development methods (Life Circle Method andPrototype Method), an songyuan OA's development method based on workflowtechnique is proposed. In this method it is accomplished the whole system'sdevelopment by analyzing system's appropriate requirement, through extractingworkflow, making workflow superior, constructing workflow's prototype, thendebugging and trying out the system, finally carrying out the system integrated.This method has all characteristis of Life Circle Methods and efficient andflexible features of Prototype Method, It is well realized software's atomizationand autonym.