Organization System Digital File Management System Design And Realization Of The Software

The current society is gradually becoming an information-based one and acquiring information timely, comprehensively, systematically and correctly is the premise of working well, while file users should also keep the same requirements to file information. Along with the application of computer, more electronic files appeared. However, there is less relevant management experience. Electronic file possesses the characteristics of separability of information and carrier, networking of information transfer, great volume of information storage and easy modification, etc. It is in urgent need of solutions that how to manage files scientifically and effectively, how to improve the efficiency and standard of file management as well as how to use the limited resources sufficiently, rationally and scientifically.The project of system files informatization construction organized in Fangshan District is a systematical project. It requires the consideration of not only the business module designs of file information collection, data management, development and usage, etc, but also the system management module designs of system definition and authority control, etc. Meanwhile, planning and design of system operation environment and interface realization are also necessary.File information collection function is the entrance of all the date resources in file management system, including online data collection, online recording, collecting and reorganizing, business data importing and transferring file data, which are operated through date integration interface as well as the electronic file data generated through digitalizing processing of files. File data management function manages and maintains both tangible and electronic files, involving the business functions like keeping, calculating, researching, identifying and destroying, etc., and provides electronic files with various daily maintaining functions. File utilizing functions cover different usage methods and tools of tangible and electronic files. On safe, rapid and convenient information service website, the function ensures the consultation of file information within authority and provides services and management of online browsing, download, tangible borrowing and packaging release of disks. Moreover, system setting and maintenance provides all the background support for the whole file management system. As the basic platform of file management system, system setting and maintenance enables file system to meet the file resources management requirements of users with a structure of General Archive-File Type-General Archive-Category Structure. Furthermore, it satisfies the expanding demands of the system. At the same time, it is able to change the rule of file arrangement into systematical control setting which normalizes and standardizes the whole filing process. In addition, it offers daily maintenance, systematical maintenance and necessary setting tools of data.