Design And Implementation Of The Office Automation System For Small Enterprises And Institutions

Office automation refers to use electronic computer and networkinformation system to help complete the job, it is an advanced way of workingwith the popularization of computer and the development.In today’s society, efficiency, quality, specification, cost, have become thekey factor restricting the development of an organization. How to better addressthese factors, improve enterprise competitiveness, better survive in society, hasbecome a key problem to solve it.According to the " Guangzhou Urban Construction Committee Information"“twelve five” planning (2012-2015), rural and urban constructionmanagement from information management to knowledge management,promote the development of the directly affiliated institutions and administrativeorgans of the all-round, coordinated, sustainable information. In the planning,the development of information technology has become the primary goal,therefore, small institutions will need information into their daily work, dealwith in order to better development, and office automation, has become apriority among priorities information undertaking.Compared with the traditional manual work, the office automation canprovide paperless, low cost of office or a small amount of paper, change to theneeds in the office even also realize remote office, remote service etc.It canimprove the office working environment level, let employees feel more relaxed,reduces the output of human and material resources, to make the work moreefficient and high quality. At the same time it is also beneficial to the companymanagement standardization, process management and supervision system.Based on the analysis of a small enterprise office automation requirements,discusses the economic feasibility and reliability of the technology of the officeautomation system, the office automation system design and implementation ofthe overall plan. Small institutions automatic office system is based on J2EE framework. Tolearn the essence part of this framework, business logic and intelligenceinformation to process so that the operation of the system will always be in anormal state. It can expand the system at any time. The realization of the systemis simple, friendly interface, safe and reliable performance, strong scalability.System uses Struts, Spring, JavaServerPages, JavaBean and other technicaldesign, and through the database SQL Server2005complete and connect todatabase design. System design has8functions: management of staff loginsystem, personnel, information management, the conference management,suggestions for management, document or document management, publicinformation management, exit the system, especially on general management,debt, or document management, staff management the more the core modulesare discussed and thinking deeply, and describes the key function how to realizethe problem.Office automation system can allow small companies to operate moresystematization, automation, standardization management needs, the enterpriseinformation integration and sharing, make enterprises run more smoothly andnorms, as manager of the daily work and decision-making office automationenvironment, reduce the institutions of the office cost, improve work efficiency.