The Design And Implementation Of The Office Automation System Of General Group

Office Automation System (OA) is indicated to use the technical means to improve work efficiency and that to implement the automatization processing of office. OA settles the basic problems of daily management's standardization of enterprises, enhancing enterprises' control and increasing the efficiency of enterprises' running. It refers to the daily administrative management, the examination and approval of various matters, office resources management, multi-person and multi sectional collaborative office, and all kinds of information's communication and transfer. In recent years, new technologies have provided more extensive applications for OA .The means to implement the OA formally extend from the oversimplified client/sever to the multi-communication of assistant office and also brings the great enhancement to OA for its timeliness and validity.The main purpose of this study is how to use the advanced concepts of modern OA integrating General Group's practical to design and develop the OA for the tobacco industry to raise its core competitive ability by the application of Lotus Domino / Notes platform. The main contents of this study are as follows: 1. To analyze the demands of General Group Office,to generalize the system requirements, refine the system functions and card office work flow of processing; 2. According to the needs of General Group's business, integrating the current development of OA ,processing the general design of a collaborative office system and including design principle, system architecture, function architecture, security architecture, naming rules, system interface, and so on;3. Dividing the system into seven functional modules including workbenches, personal office, document systems, business divisions, office support, public information, systems management and presentation of each module's function and detailed design; 4.Mainly taking an example for the realization of documents system and messaging platform to present a detailed description of the main functions' realization; 5Generalizing the effects and experiences after the establishment of OA.General Group Office System integrates with the current fashionable management ideas, namely the standardized management and value-added use of work flow, information flow and knowledge management and provides users an advanced and efficient information technology platform. To the management, it reduces management costs and improves management power. To the employees, it reduces working hours and improves work efficiency. Through the implementation of OA, it integrates the resources of General Group, accelerates the flow of information, standardizes office processes, reaching the objective of the enterprise and also brings a certain economic benefits.