Corporate Financial Cost Information System

The information construction of financial strategy is the key of providing accuracy, highefficiency and value added financial support to management team and decision makers, withthe development of times, the competition is becoming towards the internationalization anddiversification。Thus, information technology is playing essential role in speeding up processoperation, optimizing management thinking, business model innovation, driving productivity,reducing operational cost, as well as deep diving business model for high profitability.Meanwhile, financial management is facing the revolution in centralization and integrationmanagement of financial data.The research area of this paper is enterprise financial strategy information technology, inrecent years, with the rapid development of economic, more and more companies realized theimportance of information construction, although there are a variety of financial managementtools in current market, the performance has its limit, for example, there is no completed E2Einformation management system for Finance management. Most of small and middle sizesoftware can only provide single function, even a few mature software, which is developed bylarge software company are all in standard version, lacking of system flexibility andcustomized service. Furthermore, most of systems are focusing on accounting operation andfinancial reporting, so, there are still huge spaces to improve function regarding to financialbudget planning, controlling as well as deep dive analysis…In this paper, the object of study is an international IT industry company, which wasfounded in80s of the last century, grown up from a China based company to a large Global ITcompany, and the financial system transferred from manual accounting booking andcomputerized Accounting to ERP financial information management system. As a world’s topcommon IT equipment manufacturer, facing the fast changing market and increasingcompetition, in order to ensure the achievement of company strategy target and to stay aheadof the market position, it requires strong financial support by providing accurate, and on timefinancial data to decision maker, balancing between financial risk control and customerservice, integrating financial control between centralization and decentralization and etc, tofulfill this requirement, it is necessary to build up a integrated and high efficient financial information management system.With the targeted analysis of business model and human resources management structurefor the international IT company, we designed a complete system solution to establish afinancial information system, which combined and integrated various current existing systemand tools, aimed to improve budget allocation and resources utilization, monitor budgetexecution, drive automatic reporting to reduce manual workload and etc, as a result of thissystem implementation, it provide uniform information platform to deliver fast and accuratefinancial data and created value added analysis for decision making.The total solution was built on the methodology of software engineering, based on thecurrent situation of the company. We made models of finance planning, and then collected thebusiness financial data. All the data was sent to BI system for analyzing. The company couldmake its strategy by the analyzing.The paper described the requirements and the value of system. The system should bedesigned comprehensive, stable, convenient, extendable, and suitable to refinement. Thepaper covered the requirements management, system designation, function definition, andtesting.The whole system contained five parts: basic information management, budget andforecast system, expense management, financial charts and decision support system. Basicinformation management was the foundation of the system; provide the basic configurationfor the system. Budget and forecast sub-system provides the reference for the expensemanagement. The expense management subsystem controls the expense by a normal or aspecific way according to the budget. All the business data will flow to the financialaccounting system. And finally, the data was disposed by the big data technology. Thecompany could make new strategy by the BI system.The system was designed by3-tier architecture technology, and also built in SAP system.The modeling, budget and forecast are processed on the SAP BPC system. The expense wascontrolled in the expense account system. ECC took all the business data. The data wastransferred and cleaned on the BW system, and showed on the BO system.