A Study On Export International Documents Management For SUTEX Foreign Trade Company

In the process of business expansion, organization structure of export company change. But their document management subsystem still stay in data processing stage and have been unable to meet the needs of collaboration work. SUTEX company as a case study is designed to help the condition of same type enterprise transition to process OA stages, and there are literature adds a blank document management information system.On the analysis of the existing problems of our country export enterprise document management informatization and management system or software problems, this thesis find out the management information system reasons for hindering the development of the electronic document management system, and find out the suitable for enterprise used system function demand analysis steps and the OA system function with workflow technology.Theoretically putting forward the point of view, it is that as a part of the export business management system, document management system function type must be transferred from OA transaction process to information flow OA management. It is conducive to the liberation of productive forces and inside and outside the organization division of labor coordination efficiency on operational layer. It benefit to quickly get decision data on management layer. Enriching the database, it help policy makers collect more comprehensive, more accurate data source and data analysis, Quality documents is classified into the general category of documents.Technological putting forward the point of view, it is that using Excel to screen, validate, and accumulate the system function data, in terms of cost and management, can help enterprise software company fast and deep understand document management system function all levels of enterprise wanted.Practical application of this thesis is that using the workflow data of the historical shipping record generate data perspective and table, figuring out why the bottleneck of SUTEX export company documents production, drawing the organization chart and system documentation and the work flow diagram. From two aspects to put forward improvement program, these are that the workflow time management improve production efficiency and workflow document management improve service quality. Successful Excel credit management system model is established. This model can automatically fill in and transfer part of files, can also be effective use of L/C static data in the database, and dynamically implement management documents time schedule to remind function.