Research And Development Of Integrated Chartaceous Document Management System

In recent years,with the development of economy,the official business of enterprises and institutions is changing informationize and intelligent gradually.Automatic and paperless official business is gradually becoming the trend of enterprise and institution's official business.However,as a traditional means of information exchange,chartaceous documents are still unable to bypass the storage,transmission and processing of which in the official business processes completely.Designing a practical integrated management system of chartaceous documents,which integrates management information system and office automation,is a great change for the circulation and management of chartaceous documents in the process of operation of enterprises and institutions.It also means a qualitative leap for the quality and efficiency of enterprise and institution's business.Firstly,this article analyses the research background and significance of the thesis.According to the characteristics of chartaceous documents,by comparing the current situation of official information exchange between enterprises and institutions at home and abroad,it investigates the business needs,functional needs and non-functional needs of enterprises and institutions in the process of chartaceous documents circulation,management and archiving,it provides a suitable software design mentality for enterprises and institutions of chartaceous documents circulation and management.Secondly,by analyzing the problems existing in the traditional manual official business mode of enterprises and institutions,and combining with the flow of chartaceous documents circulation and management,a comprehensive management system of chartaceous documents suitable for enterprises and institutions is developed to realize the intellectualization,scientificalization and standardization of chartaceous official documents circulation within enterprises and institutions,which can not only greatly improve the chartaceous official documents.The speed of flow can also ensure the safety management of chartaceous official documents,and according to the traces of chartaceous document flow in the system,ensure that the responsibility is implemented to person(held)responsible.Then,by analyzing the shortcomings of traditional data access methods,the design idea of data accelerated access method based on data separation is put forward.Compared with traditional data access method,data accelerated access method based on data separation highlights the advantages of data accelerated access method in query and update efficiency of uploading and downloading file information tables.This enables more efficient access to files.Thirdly,through comparative analysis of the characteristics and functional requirements of the integrated management system of chartaceous documents,the overall structure of the circulation module of paper-based official documents is constructed.According to the implementation of the office process in enterprises and institutions,the modules of workflow,document receiving and receiving module,archive destruction management module and auxiliary function module are designed and implemented to realize the leadership and department leadership of the unit in the system.Information exchange between guide and ordinary workers.Finally,the cross-operating system platform built by PHP language is used in the process of system testing.In the process of testing planning,factors such as quality risk,test cases,test tools,entry criteria,exit criteria and functional testing are considered comprehensively.The test results are analyzed from levels,reasons,modules and so on,bug reports are compiled.The purpose of this research is to design a comprehensive management system of chartaceous documents,which has friendly operation interface,strong coherence,effective tracking and control of chartaceous official documents,and unified access interface.This system enables staff of enterprises and institutions to process paper official documents produced in the operation of enterprises and institutions efficiently,and at the same time realizes the safe and effective management of paper official documents.It provides timely and reliable reference for leading comrades to make correct decisions,and realizes the improvement and continuous optimization of efficiency and quality in enterprise and institution's official business.